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I have made some changes since my previous guidance was issued, following consultation with stakeholders.
Archive of Register – I intend to retain archived copies of the Register on my website for five years, after which time copies will be transferred to the National Archive.
Website information – I intend to remove all information older than 12 months from the News section (and then delete it), and to retain official publications (such as my business plan and statement of accounts) in the Publications section for five years (I have increased this latter period in response to consultation feedback).
Periods of data inaccuracy – the date of any substantive changes will be recorded on the face of the Register. All notes will be removed at the next point the Register is archived (after 12 months have elapsed, the following 1 January each year).
Publication of registration information – in the event that a registrant ceases the business of consultant lobbying, I intend to remove that organisation from the Register at the next point the Register is archived, after 12 months have elapsed (so on 1 January each year, those organisations that have not conducted the business of consultant lobbying for more than 12 months will be removed).
In the event that that registrant subsequently re-joins the Register, the dates of previous registration(s) will be noted on the record.
Publication of quarterly updates of client information – client information or nil returns will be published on the face of the current Register for three years from the date the information was first published or when the registrant ceased the business of consultant lobbying, whichever is the latest. All quarterly return information will continue to be available for the same five year period that the Register is available, in the archived information.
Offences – I intend to remove information about civil penalty notices from the Register at the next point the Register is archived, after 12 months have elapsed from the point at which the fine was paid ( on 1 January each year). Information will continue to be retained in the archived Registers and Statements of Accounts. This point was the one which generated most disagreement in consultation responses, but I consider this to be a proportionate and balanced position.
Information regarding criminal convictions would be retained until the conviction is regarded as “spent”.