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Privacy Notice for Office of the Registrar of Consultant Lobbyists (ORCL) Transparency Data

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the UK General Data Protection Regulation (UK GDPR). 

YOUR DATA 

Purpose

The purpose for which we are processing your personal data is to publish  transparency data relating to the registrar’s meetings, correspondence, gifts and hospitality.

The data

We will process the following personal data for publication on our website: Your organisation only. The name of an individual will only be published if you are a public official, for example, a Minister (or former Minister), member of the House of Lords, MP, or if you are a journalist.

Legal basis of processing 

The legal basis for processing your personal data is it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. In this case that is ensuring transparency and accountability of the Registrar.

Recipients

As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide email, and document management and storage services. 

Retention 

Data that has been published as transparency data will be retained indefinitely for the purposes of historical analysis and archiving.

Source of information

Correspondence, meetings, gifts and hospitality.

YOUR RIGHTS 

You have the right to request information about how your personal data are processed, and to request a copy of that personal data. 

You have the right to request that any inaccuracies in your personal data are rectified without delay. 

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement. 

You have the right to request that your personal data are erased if there is no longer a justification for them to be processed. 

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted. 

You have the right to object to the processing of your personal data where it is processed for direct marketing purposes. 

You have the right to object to the processing of your personal data.

INTERNATIONAL TRANSFERS 

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the UK. Where that is the case it will be subject to equivalent legal protection through an adequacy decision, or the use of Standard Contractual Clauses.

CONTACT DETAILS 

The data controller for your personal data is the Office of the Registrar of Consultant Lobbyists, 1 Horse Guards Road (Room 3.26), London, SW1A 2HQ, or 020 7271 8827, or office@orcl.gov.uk

The contact details for the data controller’s Data Protection Officer are: Stephen Jones, Data Protection Officer, Cabinet Office, or dpo@cabinetoffice.gov.uk

The Data Protection Officer provides independent advice and monitoring of the Cabinet Office’s use of personal information.

COMPLAINTS 

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator.  The Information Commissioner can be contacted at:  

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

or 0303 123 1113

or icocasework@ico.org.uk

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.